When a client wants pictures dug out of the depths of a photo library, for example, the photographer needs to charge for the time spent finding them.

How much to charge is a matter of negotiation, rather than set rates. This must of course be discussed and established between the photographer and picture desk before the work is undertaken. For reference, see Day/base rates for the minimum amounts photographers need to charge for their time.

Many photographers waive the charge unless the search requires significant work. The more photographers put up websites with thumbnails of their stock images, the more clients expect to be able to do the searching themselves.

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Text © Mike Holderness & previous contributors; Moral rights asserted. Comments to ffg@londonfreelance.org please. You may find the glossary helpful.

The National Union of Journalists must not, can not and would not wish to dictate rates or terms of engagement to members or to editors. The information presented here is for guidance and as an aid to equitable negotiation only.

Suggestions apply to contracts governed by UK law only. In any event, nothing here should be construed as legal advice.