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Notes on negotiating rates for
Photography / Production charges / exes

These are some things to remember when negotiating expenses rates. And please send us your accounts of successful negotiations.

  • Make sure it is agreed before the photographer sets out that expenses will be paid;
  • Photographers who are registered for VAT will add it to invoices; and
  • By law those who are registered for VAT must charge it on all expenses, even items like postage which are exempt until charged on.

All other agreed expenses should be passed on at cost.

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Text © Mike Holderness & previous contributors; Moral rights asserted. The collection (database right) © National Union of Journalists. Comments to please. You may find the glossary helpful.

The National Union of Journalists must not, can not and would not wish to dictate rates or terms of engagement to members or to editors. The information presented here is for guidance and as an aid to equitable negotiation only.

Suggestions apply to contracts governed by UK law only. In any event, nothing here should be construed as legal advice.